Applying for a grant

You can apply for a grant if you are:​

*A member of staff employed or holding an honorary contract at University Hospital of Derby and Burton NHS foundation Trust (UHDB) or from another charity or organisations  that is part of the wider community, where there is a direct link back to UHDB.​
 

Supporting information required on submission of grant applications

1. Information about what the funding will be used for, the problem you are trying to solve
2. Any associated, expected impact evidence (this will be required in greater detail dependant on the
    complexity and value of application)​
3. Fund number (click here to see a list of fund numbers)​
4. Evidence of Charity fund manager support 
5. Appropriate completed UHDB governance documentation this may include:​
 
- Medical devices procurement operational - MDPOG group approval
- Medical devices group approval- MDG, only if the application is over £5,000​
- Service Development Tool - (where applicable if the application will impact service delivery -
  if the application is over £5000, or deemed appropriate​
- Recruitment authorisation - if the application relates to the recruitment of staff​
- Evidence of length of service if the application relates to supporting retirement functions​

Please click to select

Please click to select

Please click to select

Please click to select

Guidance on timelines for approval

Depending on the value and complexity, all applications will be subject to charity governance and scrutiny.

DBHC is a grant making charity and therefore follows the Charity Commission requirements when deciding how to invest its available funds in furtherance of the Charity’s objectives. The Corporate Trustee (Board of Trustees) are also mindful of the need to comply with the Charity Commission's definition of public benefit: -

The benefit aspect

A charitable purpose must:

  • Provide a clear, identifiable benefit.
  • Be supported by evidence, not personal opinion.
  • Demonstrate that any harm or detriment does not outweigh the benefit.

The purpose must be beneficial and that the benefit must be capable of being proved by evidence.

The public aspect

  • Benefit the public in general, or a sufficient section of the public.
    • What counts as a “sufficient section” varies depending on the purpose.
  • Ensure that any personal benefit is no more than incidental meaning it is a necessary and unavoidable by‑product of carrying out the charitable purpose, not an aim in itself.

For information and guidance:​

All applications will be processed as efficiently as possible. The time from submission to decision/outcome will vary dependant on the governance required.

For smaller value applications, such as a microwave/fridge, a decision should be reached within a month from application.

If further governance is required for more complex high value applications, they will be subject to additional review by one or more of the following committees:​

Keeping applicants informed

Our grant management system will keep the applicants informed via email as the application moves through the governance processes.  A link to the grant management portal will be emailed should further action be required by the applicant.   Applicants will then have 28 calendar days to respond via the grant management system. 

Further support

If you have any questions, or require any support or advice relating to applications, please email the charity team. 

Grant Giving - Frequently Asked Questions

  • UHDB staff or honorary contract holders who are linked organisations where benefit flows back to the trust can apply for a grant from our charity. 

  • Unfortunately, the application cannot be edited following formal submission.  Please ensure that all the information is checked and is final before submitting.  If you would like to speak to our team, please email UHDB.charityfinance@nhs.net

  • Yes, quotes are required and should be obtained in line with the UHDB policy. It is recommended, that where appropriate, three competitive quotations are obtained and local suppliers are included if available.  

  • Yes, impact reporting may be required depending on the project scope and value.​ Impact reporting is really important as it demonstrates the public benefit and enables those who support our charity, to understand more about where their donation/fundraising has made a difference. Details of impact reporting required will be agreed with the applicant. 

  • Yes, MDPOG/MDG approval is required for medical devices or equipment​.  Please see above for links to the appropriate approval forms. 

  • You can contact us in the following ways:

    Email us at UHDB.charity@nhs.net

    Telephone us on 01332 785731

    Or, you can write to us at:

    Write to us:

    Derby and Burton Hospitals Charity
    Level 5
    Royal Derby Hospital
    Uttoxeter Road
    Derby
    DE22 3NE

  • The charity finance team will agree with the applicant how the monies are transacted. No monies should be spent until the approval has been confirmed.  Retrospective applications are not permitted. 

  • The applicant will receive a notification via email of an update in the grant management system, rationale for the decision will be detailed in the application file.​

    If the applicant disagrees with the decision, the applicant can appeal via the charity team.